Chalo is hiring!

New back-office administrator

Are you our next Chalito? Check out our new vacancy & apply now!

Beanworks Seeds & Grains is a young, dynamic and enthusiastic trading company specialized in the trade of conventional and especially organic certified pulses, seeds & superfoods. These food raw materials are imported from origin, cleaned, and distributed worldwide, with great attention to continuous monitoring of the highest quality standards!

The goal is to deliver top quality products to the global food industry and to monitor continuous price fluctuations on a daily basis. We make this possible with a young dynamic team with extensive experience in the food sector. In addition, our company is organic and BRC certified.

Chalo® is our hip food brand that markets Funky Feel Good Food & Beverages. The name Chalo® means “Let's Go, Let's Move Forward” in Hindi and our mission is to lower the barrier to healthier nutrition by inspiring consumers to discover ingredients and recipes from other climates and cultures.

We market natural, fair trade products in a socially responsible, sustainable manner. In 2015, Funky Feel Good Food & Beverages Love brand Chalo launched its first product line, four flavours of Indian Chai.

In the meantime, the range has expanded to ice teas, organic chai, and salty and sweet snacks based on legumes, nuts, and healthy seeds. During the Covid19 crisis, the company showed its agility & resilience by developing a whole range of Happy & Healthy Game changers with organic legumes, 3 colours of organic rice, 8 exclusive superfoods of top quality, and the only real organic Belgian quinoa!

By being able to professionally support the rapid growth, expansion of our portfolio, and the geographical expansion, we are looking for a nutritionally fascinated all-round administrative employee in the short term.


Minimum Professional Bachelor Office Management, Logistics Management, Translator / Interpreter or equivalent through experience

1-3 years of experience in a similar position in distribution, transport or food

Experience with software package Venice is a big plus

Very good knowledge of the Office package

Strong basic knowledge of English - French - German

You work very accurately and have great self-discipline

Experience and knowledge of administrative procedures is an added value

Accuracy, sense of order, detail and organization are your trademark

Service and customer-oriented

You can work autonomously or in a team

Good communicator

You are discreet, professional and social

Result-oriented, organizationally strong and flexible

Sufficiently accurate to be able to execute and manage your own files from A to Z.

Job description

You are responsible for the administrative handling and assurance of the business processes for the various departments and companies, in particular:

Drawing up contracts - orders / registering orders - invoicing

Follow-up of contracts and orders

Transport planning: coordination between production, warehouse, and customer

Supplier accounting: input purchase invoices for goods excl. Overhead

Managing warehousing partner with regard to the organization of the incoming and outgoing flow of goods

Telephone and personal reception

Manage logistics planning float and arrivals, and report to the organization

Manage and register samples

Customer service with a focus on customer-oriented solutions & a transparent dialogue

All kinds of administrative support work

Management of office supplies

Keeping the contacts up to date and their necessary data in the ERP system for both companies

Preparing periodic mailings

our offer

Chalo & Beanworks Seeds & Grains offer you (possibility after an IBO period) an indefinite contract, a competitive salary including group & hospitalization insurance. In addition, we undertake to draw up a POP (personal development plan) for every Chalo and BWSG employee, in which the permanent growth of personal competences is paramount.


Are you an energetic & caring administrative worker with an eye for detail and a passion for Funky Feel Good Food? Send us your full and current CV and a short motivational letter why you are a suitable Chalito / Beanie to and we will contact you as soon as possible!